The American Cancer Society in Midland, Texas can claim another successful year under their belt! It was a huge crowd, great cause and wonderful venue (the Horseshoe Arena).
The cause, because cancer does touch so very many lives, brings everyone out. They come to make a difference and make connections. As always, Steve Taylor with Kruse Auctioneers, does an amazing job, rallying the crowd, creating excitement and of course, getting the most and highest bids! Sometimes, to me, Steve - himself, is the draw!
Of course, local celebrities like Mike and Dana made the show time fun - they always do! And, tons of people filled the arena so there were many to connect with and lots of fun “people watching” to partake in.
The performer, Darryl Worley, was also amazing! He put on a great show and got the crowd applauding and dancing, waving their hats and lighters to “I just came back from war” and had every person on their feet for “Have You Forgotten?” It was a patriotic and inspiring show.
What went right?
1. The Volunteers
They were everywhere and so supportive! What a great team assembled to do this event. You can really see the “far reaches” of cancer and the care and concern for everyone that worked to bring about this event.
So, what I’m about to say doesn’t reflect on the overall volunteer. It reflects on the planning and structure of the event. I wish I could say more “good things” about the event — you know I always search and want to emphasize the positive.
Yet, here’s what went wrong:
1. The Silent Auction
All I heard from the tables was the “negative feedback” about running the auctions like EBAY and having a “buy it now” option. This meant lots of items left the “auction table” before anyone could enjoy them! (literally, people who used the “buy it now” option and paid for their items could take their goods and run)
I really wonder what this meant for the event. Did they get all the money they could of if they went for the actual auction? I’ve seen the Crystal Ball raise more than “double the value” on exciting silent auction items.
Did the vendors and people who donated the items get the publicity they hoped to from it? Yes, there are many who donate from the “feel good” part of their lives. However, there are also many who donate for “exposure” and recognition. While the pictures of the silent auction items were projected on a PowerPoint that ran through the evening, the NAMES of the businesses and donors was not included with or next to the items (on the PowerPoint that is). On the table, they were there but if someone “bought it now” than all of that disappeared.
It was very disappointing to many at the tables and to anyone who arrived after the items were snatched up by someone - the auction tables looked rather bare.
2. The Schedule
For a second year in a row, this event DRAWS things out too long with huge gaps in the schedule. It takes too long before dessert is served, it takes WAY TOO LONG before the auction starts, it takes even longer between when the auction ends and the performer starts and it takes “what feels like decades” before the dance band can start.
Yes, I know there was a technical malfunction at one point yet that didn’t determine the show schedule. It was printed in the PROGRAM and it ran fairly true to schedule - except that the event ended 20 minutes before it was supposed to (like last year!)
I don’t care how great the performer or the cause is, when your program drags on, and on, and on, people will leave when they get tired. So, here we saw the masses of people departing during Darryl Worley’s great performance. And, it wasn’t because it was not great - it was because the timing on the event is terrible! This event really needs to overhaul and tighten up the time schedule. They can still have all the great things they do as long as they don’t have these long, drawn out, unproductive and detrimental lags in the program.
Those are two major problems that need to be overcome.
1. Take care of the people who support you and make sure they are getting what they want out of the event (not what YOU THINK they want - what they want - which means communicating with them!) If they wanted exposure from the auction tables, many people “lost” that opportunity.
2. Timing. It really is everything!
Coach Maria Elena Duron AKA The Champion of Connections
Buzz To Bucks Coaching and Connections: Personal Brand Coaching for Leadership, Career and Image Management
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